英文電子郵件文法注意和寫信提示

一、文法上

1、切忌主客不分或模糊

例子：Deciding to rescind the earlier estimate, our report was updated to include $40,000 for new equipment.

應改為：Deciding to rescind our earlier estimate, we have updated our report to include $40,000 for new equipment. (We我們是主語, 不是report。)

2、句子不要凌碎

例子：He decided not to audit the last ten contracts. Because of our previous objections about compliance. 應該連在一起。

3、結構對稱，令人容易理解。

例子: The owner questioned the occupant's lease intentions and the fact that the contract had been altered with ink markings.

應改為：The owner questioned the occupant's lease intentions and ink alterations of the contract.

4、單復數不要搞亂，不然會好刺眼，看不舒服。

例如：An authorized person must show that they have security clearance.

5、動詞主詞要呼應。想想這兩個分別：

1）This is one of the public-relations functions that is underbudgeted.

2）This is one of the public-relations functions, which are underbudgeted.

6、時態和語氣不要轉變太多。看商務英語已經是苦事，不要浪費人家的精力啊。

7、標點要準確

例如：He did not make repairs, however, he continued to monitor the equipment.

改為：He did not make repairs; however, he continued to monitor the equipment.

8、選詞正確

好像affect和effect，operative和operational等等就要弄清楚才好用啦。

9、拼字正確

有電腦拼字檢查功能后，就更加不能偷懶。

10、大小寫要注意

非必要不要整個字都是大寫，除非要罵人。

例如：MUST change to OS immediately. 外國人就覺得不禮貌和喝令人一樣。要強調的話，用底線，斜字，粗體就可以了。

二、 寫信提示

1、人家的名字千萬不要錯。

老一輩的看到名字錯就干脆攆去垃圾桶， 同樣，頭銜都不要錯。頭銜或學位，任擇其一吧。以下是一樣的： Howard E. Wyatt, D.D.SPhD. Dr. Howard E. Hyatt

2、多過一個男人，用Messrs，就是Misters的意思，不過不要跟名字，跟姓就行啦。

例如：Messrs. Smith, Wyatt, and Fury 。女人呢？用Mesdames, Mmes., or Mses. 同樣不要跟名字. 例子：Mses. Farb, Lionel, and Gray 。男女一齊呢？弄清楚稱呼就行。例如： Dr. and Mrs. Harold Wright ；Mr. Harold Wright and Dr. Margaret Wright ；Mr. and Mrs. Harvey Adams-Quinn 。

3、有人有自己頭銜就要跟緊。

例如有人有榮譽學位就不喜歡用一般的頭銜，有時不知道對方頭銜，干脆用Ms.算了. Ms. Sarah Gray

4、地址要低日期至少兩行。處名時，職銜短可以一行過，長就下一行吧。

例如：Ken Green, Presiden

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